With the rapid evolution of digital communication tools, protecting personal information has become essential. The QAEA is committed to respecting the confidentiality of the personal information we collect as part of our activities, memberships, events, and volunteer recruitment processes.

We collect the following information:

• First and last name
• Postal address and postal code
• Email address
• Phone number
• Membership information (membership type, status, history)
• Activity and event participation information (registrations, preferences, attendance)
• Information provided during volunteer applications, including:
  • Curriculum vitae (CV)
  • Relevant skills and experience
  • Availability
  • Interests related to committees or projects

This information is collected through:

• Website registration form
• Membership form
• Activity registration form
• Volunteer application form
• Correspondence and interactions with our website

The information collected is used for the following purposes:

Membership

• Member management
• Renewal tracking
• Administrative communications
• Access to member‑only services

Activities and Events

• Registration management
• Logistical planning
• Communication of important information
• Participation statistics

Volunteer Recruitment

• Evaluation of applications
• Assignment of roles based on skills
• Communication with applicants
• Management of teams and committees

General Purposes

• Order tracking
• Information and promotional offers
• Internal statistics
• Service improvement

Your information may be collected through:

• Registration form
• Order form
• Membership form
• Activity registration form
• Volunteer application form
• Comments and correspondence

The information collected is used for:

• Contact
• Statistics
• Member management
• Activity management
• Volunteer application evaluation

We collect certain information through log files and cookies, including:

• IP address
• Operating system
• Pages visited and requests
• Date and time of connection

These tools allow us to:

• Improve our services
• Personalize user experience
• Generate statistics
  

You may request:

• The removal of your personal information
• The deletion of your membership record
• The deletion of your activity participation information
• The deletion of your CV or volunteer application
• The cessation of processing your personal information

To exercise these rights: info@aeaq.org

You may access, correct, or request the deletion of your personal information by contacting us: info@aeaq.org

We apply the following security measures:

• SSL protocol
• Access management (authorized personnel only)
• Network monitoring tools
• Data backups
• Digital certificate development
• Password protection
• Firewalls

We are committed to maintaining a high level of confidentiality. However, no mechanism offers absolute security, and some risk is always present when transmitting personal information online.

• Membership information is retained as long as the member remains active or as required by law.
• Activity participation information is retained only for the duration necessary for management and internal statistics.
• Volunteer application information is retained only for the duration of the recruitment process or until a deletion request is made.

The QAEA does not share personal information with third parties unless:

• required by law, or
• explicitly authorized by the individual concerned.

Our privacy commitments comply with the requirements of the following program: TrustedSite.